Job brief
The Administrative Assistant serves as an entry-level professional within our organization, tasked with swiftly mastering and diligently executing administrative duties. Upholding our values of professionalism, confidentiality, and integrity, they ensure that all administrative tasks are carried out to the highest standards.
With a commitment to excellence, the Administrative Assistant adeptly handles scheduling, correspondence management, data entry, analytics and other essential administrative functions. They immerse themselves in our organizational structure and procedures, dedicating time to understand the intricacies of our systems.
Supported by a designated mentor, the Administrative Assistant undergoes comprehensive training to enhance their proficiency in administrative tasks and technical competence. Their proactive approach, keen attention to detail, and effective task prioritization contribute to the seamless operation of our organization.
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Duties and Responsibilities
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- Provide comprehensive administrative support to the Management team across divisions.
- Prepare standard documentation including engagement letters, invoices, audit confirmations.
- Perform updates to tasked documentation, including amendments, formatting, and financial statements, among others.
- Regularly update and maintain accuracy and completeness of data for respective managers’ portfolios.
- Capture and enter data accurately into internal systems and master trackers.
- Generate reports relating to clients, billings, debtors, and engagements.
- Organize schedules, meetings, and appointments for the audit team.
- Administer billing processes and raise invoices in coordination with Management.
- Manage correspondence, filing systems, printing, scanning, and document binding.
Perform any other administrative duties as assigned.
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Requirements and skills
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- Prior administrative experience preferred.
- Proficiency in Microsoft Word and Excel, including Advanced Excel functions.
- Ability to adapt and utilize new engagement management and other software used by the Firm.
- Demonstrated ability to complete tasks efficiently and within deadlines.
- Strong verbal and written communication skills.
- Excellent interpersonal skills.
- Familiarity with local laws and regulations is a plus.
- Effective project and time management abilities.
- Analytical mindset with the capacity to identify and address technical issues.
- Detail-oriented approach to work.
- Strong discipline and proactive work friendly attitude.
- Ability to handle confidential financial information with discretion.
- Strong research skills to gather necessary information for specific administrative tasks.